--- title: Privacy-policy --- [Saltar al contenido](https://newsletter.labroi.co/privacy-policy#main-content) **PRIVACY POLICY** Processing of Personal Data # **1. Introduction** This Privacy Policy explains how Syslogic Sp. z o.o. ("we", "us", "our", or "Data Controller") collects, uses, and protects your personal data. This policy applies to our marketing activities, including lead generation, advertising campaigns, and marketing communications to businesses (B2B) and consumers (B2C) worldwide. We are committed to protecting your privacy and complying with applicable data protection laws, including: - General Data Protection Regulation (EU) 2016/679 (GDPR) - European Union - UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 - United Kingdom - Polish Electronic Communications Law (Prawo Komunikacji Elektronicznej) - Poland - CAN-SPAM Act and state privacy laws including CCPA/CPRA - United States - ePrivacy Directive implementations - EU Member States # **2. Data Controller** **Company details:** Syslogic Sp. z o.o. 1. Rownlegla 7/114 02-235 Warszawa, Poland Tax ID (NIP): 5272687812 **Contact:** - Email: hello@syslogic.agency - Contact form: https://syslogic.agency/kontakt - Postal address: ul. Rownlegla 7/114, 02-235 Warszawa, Poland # **3. Data We Collect** We collect and process the following categories of personal data: **Identification data:** - first and last name - company name and registration details - job title or position **Contact data:** - email address (business or personal) - phone number - business address **Technical data:** - IP address - cookie identifiers - device type, browser, and operating system - website usage data **Interaction data:** - correspondence history - communication preferences - consent records (date, source, scope) # **4. How We Collect Your Data** We obtain personal data from the following sources: **Directly from you:** - newsletter subscription form - contact form submissions - meeting booking requests - email correspondence - phone calls - business meetings and events **From publicly available sources (B2B business contact data only):** - professional networking platforms (e.g., LinkedIn) - company websites - public business registers - industry publications and press releases # **5. Purposes and Legal Bases** We process your personal data for the following purposes: | **Purpose** | **Legal Basis** | **Retention** | | --- | --- | --- | | Newsletter delivery | Consent - Art. 6(1)(a) GDPR | Until withdrawal | | Responding to inquiries | Contract - Art. 6(1)(b) GDPR | 3 years | | Meeting scheduling | Contract - Art. 6(1)(b) GDPR | 3 years | | Service delivery | Contract - Art. 6(1)(b) GDPR | Contract + 6 years | | B2B marketing to contacts | Legitimate interest - Art. 6(1)(f) GDPR | Until objection or 3 years | | Analytics | Legitimate interest - Art. 6(1)(f) GDPR | 26 months | | Legal claims | Legitimate interest - Art. 6(1)(f) GDPR | 6 years | | Tax compliance | Legal obligation - Art. 6(1)(c) GDPR | 5 years | # **5a. Data Processing Through Forms** ## **Newsletter Subscription** - Data collected: email address, optionally first name - Purpose: sending our newsletter with industry insights, tips, and promotional offers - Legal basis: your consent, given by completing and submitting the subscription form - Frequency: maximum once per week - Consent scope: by subscribing, you also consent to receiving commercial electronic communications in accordance with applicable laws ## **Contact Form** - Data collected: name, email, message content; optionally: phone, company - Purpose: responding to your inquiry and establishing business contact - Legal basis: necessary steps prior to entering into a contract at your request - Newsletter opt-in: requires separate, active checkbox selection (not pre-checked) ## **Meeting Booking** - Data collected: name, email, company, preferred date/time - Purpose: scheduling and conducting the meeting, presenting our services - Legal basis: necessary steps prior to entering into a contract at your request - Newsletter opt-in: requires separate, active checkbox selection (not pre-checked) # **6. Data Recipients** We may share your personal data with the following categories of recipients: **Service providers:** - HubSpot, Inc. - CRM and marketing automation (USA)\* - Calendly, LLC - meeting scheduling (USA)\* - Cal.com, Inc. - meeting scheduling (USA)\* - Tally - forms (Belgium, EU) - Google LLC - analytics and advertising (USA)\* - Meta Platforms, Inc. - advertising (USA)\* - LinkedIn Corporation - advertising (USA)\* **Other recipients:** - hosting providers - accounting and legal advisors - government authorities when required by law \* These providers are certified under the EU-US Data Privacy Framework or have Standard Contractual Clauses (SCCs) in place. All our service providers are contractually bound to protect your data and process it only according to our instructions. # **7. International Data Transfers** Your data may be transferred outside your country of residence. We ensure appropriate safeguards are in place: ## **Transfers to the United States** - EU-US Data Privacy Framework - for certified organizations (Commission Decision of 10 July 2023) - Standard Contractual Clauses (SCCs) approved by the European Commission - for other transfers - UK International Data Transfer Agreement - for transfers from the UK ## **Transfers to the United Kingdom** The UK has been granted an adequacy decision by the European Commission (28 June 2021), ensuring an adequate level of data protection. ## **Transfers to the European Economic Area** Data flows freely within the EEA under GDPR. ## **Other international transfers** For any other international transfers, we implement appropriate safeguards as required by Chapter V of the GDPR, including SCCs where necessary. You may request a copy of the safeguards we use by contacting us. # **8. Your Rights** Depending on your location, you have the following rights regarding your personal data: ## **Rights under GDPR (EU/UK residents)** **Right of access (Art. 15)** Request information about how we process your data and obtain a copy. **Right to rectification (Art. 16)** Request correction of inaccurate or incomplete data. **Right to erasure (Art. 17)** Request deletion of your data in certain circumstances ("right to be forgotten"). **Right to restriction (Art. 18)** Request limitation of processing in certain situations. **Right to data portability (Art. 20)** Receive your data in a structured, machine-readable format. **Right to object (Art. 21)** **You can object to processing for direct marketing purposes at any time. We will stop processing your data for marketing immediately upon receiving your objection.** **Right to withdraw consent** Withdraw consent at any time without affecting the lawfulness of prior processing. **Right to lodge a complaint** File a complaint with a supervisory authority: - Poland: Prezes Urzedu Ochrony Danych Osobowych (PUODO), ul. Stawki 2, 00-193 Warszawa - UK: Information Commissioner's Office (ICO), ico.org.uk - Other EU countries: your local data protection authority ## **Additional rights for US residents** **California (CCPA/CPRA)** California residents have additional rights including: - Right to know what personal information is collected, used, and shared - Right to delete personal information - Right to opt-out of the sale or sharing of personal information - Right to non-discrimination for exercising privacy rights We do not sell your personal information. To exercise your rights, contact us using the details below. **Other US States** Residents of Virginia, Colorado, Connecticut, Utah, and other states with privacy laws have similar rights. Contact us to exercise them. **How to exercise your rights:** - Email: hello@syslogic.agency - Contact form: https://syslogic.agency/kontakt - Click "unsubscribe" in any email We will respond within 30 days (or 45 days for complex CCPA requests). # **9. Consent and Opt-Out** ## **Giving consent** You consent to receive our newsletter by: - completing and submitting the newsletter subscription form, or - actively checking the newsletter checkbox in contact or booking forms Subscription is voluntary and does not affect your ability to use our other services. ## **Withdrawing consent / Unsubscribing** You can unsubscribe at any time by: - clicking "unsubscribe" in any email footer - emailing hello@syslogic.agency - using our contact form Processing time: - EU/UK: within 48 hours - USA: within 10 business days (as required by CAN-SPAM) ## **Objecting to marketing** You may object to direct marketing at any time, regardless of the legal basis. Upon receiving your objection, we will immediately cease marketing communications. # **10. Data Security** We implement appropriate technical and organizational measures to protect your data: - encryption in transit (TLS/SSL) and at rest - access controls based on the principle of least privilege - two-factor authentication for critical systems - regular backups - access logging and monitoring - staff training on data protection - data processing agreements with all service providers - regular security assessments # **11. Cookies and Tracking** ## **What are cookies** Cookies are small text files stored on your device when you visit our website. ## **Types of cookies we use** | **Type** | **Purpose** | **Legal Basis** | **Duration** | | --- | --- | --- | --- | | Essential | Website functionality | Legitimate interest | Session - 1 year | | Analytics | Usage statistics | Consent | Up to 2 years | | Marketing | Ad personalization | Consent | Up to 2 years | | Functional | User preferences | Legitimate interest | Up to 1 year | ## **Managing cookies** When you first visit our website, you will see a cookie banner allowing you to accept or reject non-essential cookies. You can change your preferences at any time through: - our cookie settings panel on the website - your browser settings ## **Third-party cookies** We may use cookies from: - Google Analytics - traffic analysis - Google Ads - advertising - Meta (Facebook) Pixel - advertising - LinkedIn Insight Tag - B2B analytics - HubSpot - marketing automation # **12. Automated Decision-Making** We do not make decisions based solely on automated processing that produce legal effects or similarly significantly affect you. We may use profiling for marketing purposes (e.g., personalizing content) but this does not have legal or similarly significant effects. # **13. Region-Specific Information** ## **European Union - GDPR** For EU residents, we process data in accordance with GDPR. Marketing emails require prior consent (opt-in) under the ePrivacy Directive. ## **Poland - PKE (Electronic Communications Law)** For Polish residents, electronic marketing communications require prior consent under Article 393 of the Polish Electronic Communications Law (Prawo Komunikacji Elektronicznej). We obtain and document this consent through our opt-in forms. ## **United Kingdom - UK GDPR and PECR** For UK residents, we comply with UK GDPR and the Privacy and Electronic Communications Regulations (PECR). B2B marketing may be sent under the "soft opt-in" exception where we have an existing business relationship and provide an easy opt-out. ## **United States - CAN-SPAM and State Laws** For US recipients, we comply with the CAN-SPAM Act: - accurate "From" and "Subject" lines - clear identification of advertising content when applicable - our physical postal address in every email - working opt-out mechanism honored within 10 business days We also comply with applicable state privacy laws including CCPA/CPRA (California), VCDPA (Virginia), CPA (Colorado), and others. # **14. Data Retention** We retain your personal data only as long as necessary for the purposes described in this policy or as required by law: - Newsletter subscribers: until you unsubscribe - Contact form inquiries: 3 years from last contact - Meeting data: 3 years from the meeting - Client data: duration of contract plus 6 years - Tax records: 5 years as required by Polish law - Analytics data: 26 months After these periods, we securely delete or anonymize your data. # **15. Changes to This Policy** We may update this Privacy Policy from time to time. We will notify you of significant changes by: - posting a notice on our website - sending an email to newsletter subscribers We encourage you to review this policy periodically. # **16. Contact Us** For any questions about this Privacy Policy or to exercise your rights, please contact us: **Syslogic Sp. z o.o.** 1. Rownlegla 7/114 02-235 Warszawa, Poland - Email: hello@syslogic.agency - Contact form: https://syslogic.agency/kontakt Last updated: January 2025 *This Privacy Policy is effective from the date of publication on our website.* ---